Office Manager

Are you an experienced Office Manager? Come work with us!

Your new company

Our client is arguably one of the largest privately-owned integrated service providers across Australia and New Zealand. A modern industrial services company serving the industrial, mining, energy, domestic and commercial construction sectors. They provide scaffolding, full access solutions, insulation, cladding, design and engineering alongside our on-call hireable skilled labour force of scaffolders, sheet metal workers, rope access technicians, riggers, and crane and hoist operators.

Your new role

Key Tasks:

• Lead monthly invoicing processes and ensure all invoicing is prepared and submitted as per relevant contract requirements

• Oversee and manage cost & revenue allocations against the general ledger.

• Liaise with Group Finance Team in the preparation and auditing of key financial information to assist in the timely preparation of monthly P&L reporting

• Oversee invoice/statement records management: Electronic and hard copy sorting, scanning, forwarding and saving in relevant files

• Manage Debtors and Creditors i.e. ensure Debtor days are not rolling over 30+ and control creditor payments to maximise company cashflow.

• Manage all IRD payments and ensure these align with cashflow requirements.

• Update the Regional Manager on banking and finance status as required (daily / weekly etc..)

• Manage all petty cash disbursements and reconcile weekly against supporting documentation and receipts

• Oversee banking and delegate postage and courier requirements for the office

• Manage all expense claims, reimbursements and monthly credit card reconciliation ensuring accurate completion of claim forms and supporting documentation, such as receipts, are provided

• Records management (maintain electronic and hard copy) of all required documentation in accordance with PM002 Document and Data Control Procedure

• Ensure all new jobs are only opened upon official engagement by the clients i.e. Contracts vetted & signed by the Regional Manager, client purchase orders, site instructions and engagement emails/correspondence relating to the quotations are correct.

• Oversee and assist to create, check and process time sheets daily and submit weekly to effect payroll deadlines

• Oversee and assist to process client and project time, job sheets, chargeable day labour dockets and invoices.

• Maintain registers and undertake audits on chargeable day labour books against returns and usage

• Monitor and review deliveries/transport job sheets to ensure all deliveries are captured

• Other duties as required by the Regional Manager and Group Finance Team Lead

What you'll need to succeed

• Previous experience in office administrative / financial environment

• Advanced computer knowledge with experience in Microsoft Office Suite (word, excel, outlook)

• Advanced computer knowledge with MYOB and/or Xero

• Experience in Accounts Payable/Receivable and Payroll

• Ability to work with a sense of urgency against competing deadlines

• Demonstrated experience in delivering excellent customer service in a quality driven environment

• Strong electronic and hard copy records management skills

• Sound organisational and time management skills with a high attention to detail

• Ability to communicate effectively with people at all levels within an organisation and work well within a team environment

• Ability to build and maintain internal and external working relationships

• Sound numeracy and literacy skills

• Desirable: HR/Recruitment experience

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.



Job Type
Auckland CBD
Great salary package

Talk to a consultant

Talk to Danieli Enes, the specialist consultant managing this position, located in Auckland
Level 36, The ANZ Centre, 23-29 Albert Street

Telephone: 098841518

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