Your new company
Our client is arguably one of the largest privately-owned integrated service providers across Australia and New Zealand. A modern industrial services company serving the industrial, mining, energy, domestic and commercial construction sectors. They provide scaffolding, full access solutions, insulation, cladding, design and engineering alongside our on-call hireable skilled labour force of scaffolders, sheet metal workers, rope access technicians, riggers, and crane and hoist operators.
Your new role
Key Tasks:
• Lead monthly invoicing processes and ensure all invoicing is prepared and submitted as per relevant contract requirements
• Oversee and manage cost & revenue allocations against the general ledger.
• Liaise with Group Finance Team in the preparation and auditing of key financial information to assist in the timely preparation of monthly P&L reporting
• Oversee invoice/statement records management: Electronic and hard copy sorting, scanning, forwarding and saving in relevant files
• Manage Debtors and Creditors i.e. ensure Debtor days are not rolling over 30+ and control creditor payments to maximise company cashflow.
• Manage all IRD payments and ensure these align with cashflow requirements.
• Update the Regional Manager on banking and finance status as required (daily / weekly etc..)
• Manage all petty cash disbursements and reconcile weekly against supporting documentation and receipts
• Oversee banking and delegate postage and courier requirements for the office
• Manage all expense claims, reimbursements and monthly credit card reconciliation ensuring accurate completion of claim forms and supporting documentation, such as receipts, are provided
• Records management (maintain electronic and hard copy) of all required documentation in accordance with PM002 Document and Data Control Procedure
• Ensure all new jobs are only opened upon official engagement by the clients i.e. Contracts vetted & signed by the Regional Manager, client purchase orders, site instructions and engagement emails/correspondence relating to the quotations are correct.
• Oversee and assist to create, check and process time sheets daily and submit weekly to effect payroll deadlines
• Oversee and assist to process client and project time, job sheets, chargeable day labour dockets and invoices.
• Maintain registers and undertake audits on chargeable day labour books against returns and usage
• Monitor and review deliveries/transport job sheets to ensure all deliveries are captured
• Other duties as required by the Regional Manager and Group Finance Team Lead
What you'll need to succeed
• Previous experience in office administrative / financial environment
• Advanced computer knowledge with experience in Microsoft Office Suite (word, excel, outlook)
• Advanced computer knowledge with MYOB and/or Xero
• Experience in Accounts Payable/Receivable and Payroll
• Ability to work with a sense of urgency against competing deadlines
• Demonstrated experience in delivering excellent customer service in a quality driven environment
• Strong electronic and hard copy records management skills
• Sound organisational and time management skills with a high attention to detail
• Ability to communicate effectively with people at all levels within an organisation and work well within a team environment
• Ability to build and maintain internal and external working relationships
• Sound numeracy and literacy skills
• Desirable: HR/Recruitment experience
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
#2802897Telephone: 098841518