• Job TypePermanent
• Pay$80,000 per annum
• Reference4787527

Office Manager

An energetic and focused professional with 26+ years of experience working in customer service, office management, administration, print media, payroll and sales. Bringing a proven track record of meeting customer’s needs and going above and beyond to deliver exemplary service, this candidate would be an asset to any team. This candidate values open communication and fostering strong relationships with colleagues, clients and stakeholders, whilst leveraging interpersonal skills of calmness, respect, empathy, and integrity.

Key Skills & Qualifications

• Proficient in a variety of systems - Pronto, Invoxy, Timefiler, Excel, CRM, MYOB

• Fleet, stock and health and safety management

• Payroll, accounts payable and receivable and reconciliation experience

• Business and systems qualifications

• Fantastic communication, both written and verbal

• Diary and inbox management

• Fantastic communication, both written and verbal

Looking for their next venture within administration or coordination, they will bring a fantastic energy and work ethic into the team, with a range of technical and interpersonal skills to add value to any organisation.

Employment History

Office Manager – Nov 2021 – Present

The full-time office manager role accompanying payroll, accounts payable, accounts receivable, bank reconciliation and general office functions in a busy work environment. 

Key responsibilities: 

• Weekly payroll processing, including annual leave sick leave and special leave. 

• Managing fleet for WOFS, repairs and RUC’s. Booking all licence renewals. 

• Maintaining, negotiation and management of relationships with key suppliers and customers.

• Staffing and staff management.

• Administration around recruitment alongside management. 

• Health and safety - oversee the management of the health and safety act within our workplace, including monthly health and safety meetings in line with Hazardco updates. 

• Using MYOB business and manager system alongside excel and Microsoft to process payroll and accounts. 

Service Administrator – Aug 2020 – Oct 2021

Full-time service administrator role with back up duties for the service coordinators. Ensuring all technicians are assigned to works, either planned, project, maintenance, or reactive jobs.

• Ensuring all time sheets and purchase orders are processed in a timely manner in pronto, invoxy, timefilier and EXCEL worksheets.

• Uniform orders.

• Onboarding new technicians with Tech Pack and software needed (mobile phone, laptops etc).

• Ordering monthly stationery supplies for the service team. 

• Booking vehicles for WOFS, services and repairs. 

• Updating fleet management portal for E roads and lease vehicles.

• Logging new jobs into Pronto for contracts, planned maintenance and re-active calls. 

• Loading leave requirements and understanding the union and collective agreements for AFSL.

• Booking all licence renewals for PGDB, MEWP’s and site safe passports, and keeping the register up to date. 

If you are seeking an Office Manager or have a role that would suit the skill set above, please reach call Katie Oakes on 048863813.