• Job TypeContract
• Pay$80-95 Contract
• Reference6597772

This candidate has worked and been placed in multiple roles by Hays previously and has a fantastic track record of providing outstanding and impeccable work standards and building and encouraging a truly inclusive and positive work environment.

Key skills

• Seasoned Programme Coordinator with proven experience working in the public sector
• Effective teamwork and communication to recognise and achieve common goals
• Well-developed written and oral communication skills
• Exceptional coordination skills and ability to multitask
• Proven ability to manage time, meet deadlines, and work under pressure
• Strong computer literacy – high skill level in using Microsoft Word, Excel, PowerPoint, MS Teams and SharePoint
• 80wpm typing speed
• Diary and inbox management, travel booking, minute taking
• Event Coordination 
• Financial reporting and tracking

Employment History

Programme Coordinator - 2023

• Maintain consistency across the Programme by using programme methodologies, guidelines, tools and templates
• Provide full secretariat support for the Committee and other leadership meetings
• Create and update project plans using MS Project
• Highlight, track and monitor interdependencies across projects
• Support projects in their contribution to the overall master schedule and milestone/dependencies view
• Support project and programme reporting
• Risk management and support
• Create a document management system and implement it across the programme
• Coordinate onboarding and induction of new staff members
• Create purchase orders and manage goods receipts
• Create and manage feedback trackers in areas of change and consultation
• Coordinate workshops including catering, travel and accommodation
• General coordination and administration support to the Programme (and projects within)

 
Programme Coordinator - 2019 - 2023

• Provide Executive Assistant support to Director
• Attend weekly Leadership Team meetings, maintain the action list, and monitor outstanding action points
• Provide travel coordination and support
• Organise and execute events (planning days, off sites, workshops, meetings etc)
• Compilation and distribution of Programme Board meeting materials.
• Coordinate and support external assurance reviews
• Create and maintain strong, reliable relationships with internal staff and key external stakeholders
• Document management in Objective and MS Teams
• MS Teams site management and training
• Reporting – programme status and risk
• General programme administration - booking meetings, creating/managing reminders, minute taking, technology support and monitoring and managing multiple shared mailboxes
• Risk management
• Induction and setup of new staff, including training and mentoring a junior admin support
• Coordinate lessons learnt to support continuous performance improvement
  
  

If you are seeking a Programme Coordinator to join your team and feel the above candidate has the right skills and experience, please call Katie Oakes on 048863813.