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Talk to Katie Oakes, the specialist consultant managing this candidate, located in Wellington
T:+6448863813
F:
Level 9, 318 Lambton Quay
Programme Coordinator
Wellington
- Job TypeContract
- Pay$80-95 Contract
- Reference6597772
This candidate has worked and been placed in multiple roles by Hays previously and has a fantastic track record of providing outstanding and impeccable work standards and building and encouraging a truly inclusive and positive work environment.
Key skills
- Seasoned Programme Coordinator with proven experience working in the public sector
- Effective teamwork and communication to recognise and achieve common goals
- Well-developed written and oral communication skills
- Exceptional coordination skills and ability to multitask
- Proven ability to manage time, meet deadlines, and work under pressure
- Strong computer literacy – high skill level in using Microsoft Word, Excel, PowerPoint, MS Teams and SharePoint
- 80wpm typing speed
- Diary and inbox management, travel booking, minute taking
- Event Coordination
- Financial reporting and tracking
Employment History
Programme Coordinator - 2023
- Maintain consistency across the Programme by using programme methodologies, guidelines, tools and templates
- Provide full secretariat support for the Committee and other leadership meetings
- Create and update project plans using MS Project
- Highlight, track and monitor interdependencies across projects
- Support projects in their contribution to the overall master schedule and milestone/dependencies view
- Support project and programme reporting
- Risk management and support
- Create a document management system and implement it across the programme
- Coordinate onboarding and induction of new staff members
- Create purchase orders and manage goods receipts
- Create and manage feedback trackers in areas of change and consultation
- Coordinate workshops including catering, travel and accommodation
- General coordination and administration support to the Programme (and projects within)
Programme Coordinator - 2019 - 2023
- Provide Executive Assistant support to Director
- Attend weekly Leadership Team meetings, maintain the action list, and monitor outstanding action points
- Provide travel coordination and support
- Organise and execute events (planning days, off sites, workshops, meetings etc)
- Compilation and distribution of Programme Board meeting materials.
- Coordinate and support external assurance reviews
- Create and maintain strong, reliable relationships with internal staff and key external stakeholders
- Document management in Objective and MS Teams
- MS Teams site management and training
- Reporting – programme status and risk
- General programme administration - booking meetings, creating/managing reminders, minute taking, technology support and monitoring and managing multiple shared mailboxes
- Risk management
- Induction and setup of new staff, including training and mentoring a junior admin support
- Coordinate lessons learnt to support continuous performance improvement
If you are seeking a Programme Coordinator to join your team and feel the above candidate has the right skills and experience, please call Katie Oakes on 048863813.